We will once again be hosted by Pomarosa RV Park!  Entrance for the general public will begin at 10 AM and end at 6 PM for Vending and scheduled STEAM Activities. We hope to bring you a listing of area businesses that look forward to seeing you at their location! And, yes, we will label which "after hours" activities will be family friendly. 

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More about the event!

• Admission will be FREE! - as this is our goal for every Guild's of Requiem Event we coordinate/host

• Activity costs will range between FREE and $10/participant

• Vending and STEAM Activity hours are 10 AM - 6 PM

• DRESSING UP IS HIGHLY ENCOURAGED! 

  • ​Get some extra miles out of your Halloween Costume

  • Slide into something that is fun (and family friendly!)

  • Dust off that cosplay hiding in the back of the closet

  • We are positive that you are still the same size as when you left Starfleet Academy ;)

  • And remember, Cosplay is not consent!! 

• Vending "fees" are locked in at $50 per 12' x 12' space - as this is also the lowest tier of sponsorship and covers our minimum costs for the event

• Food Pop-up Vendors is $75 and Food Trucks $100

• We are planning on 30 vendor spaces that do not include the Vendors Guild Pavilion

• Vendor selection is juried to ensure we do not have an over abundance of a single product

• DS/MLM merchandise is allowed at this event, however handcrafted items will take precedence

• Retail Resale, that you would normally find at a convention items will be allowed - please remember we are outside and to plan your product selection carefully

• All Vendors are responsible for providing their own canopy, canopy weights (we recommend staking into the ground plus 20# on each leg as we are right on Highway 16 and it does get breezy), tables, and chairs

• There will be NO vending spaces with electricity - Small quiet generators are allowed

• Tribal Hall will have four (4) vending spaces at $25/each to anyone performing in Tribal Hall, a minimum of 2 hours, as this our cost for the space

  • It will be the same location where you were set-up for Ren Faire of Bandera County

  • We will have power over there

  • Please remember to keep the volume at a respectable level as there are people who live at the Pomarosa RV Park full-time and might be a night shift worker trying to sleep....

• Artist Alley will be limited to four (4) vending spaces at $25/each with 2 hours of performance or craft demonstration time

  • Again $25 is our cost for the space, so that is the lowest we can go

  • You will have power and be located under the trees to the right of the gate

  • We are open to anyone bringing their canopy and extra camp chairs to make the area more comfy and inviting

  • Additional canopies and portable seating are once again on our wish list with our sponsors

• Non-Profit Spaces are limited to 5 spaces with 4 hours of volunteer time (will not include food vouchers) on a first come, first serve when signing up

  • You can have fund raising activities at your booth

  • Volunteer hours can be the day before, day of, or day after clean-up crews

  • Volunteer hours can also be one sturdy person working 4 hours, 4 people working one hour, or any other combination totaling 4 hours

  • We do welcome additional volunteer hours, as our core group of volunteers is only four able bodied people!

• Sponsors Vending spaces are limited to 5 on a first come, first serve basis

  • We will confirm upon receipt of donation if you are needing a space to set-up and promote your business at our event above

  • Or if you are donating your space to a non-profit for fund raising

  • Sponsors spaces will be to the right of the gate

• Electricity will be available to Food Court Vendors, Entertainers, and the First Aid Station - ONLY

• ​Our goal is six Food Trucks/Vendors that are serving hot or cold food, in the food court

  • Ideally 3 food trucks and 3 pop-up food vendors so that space can be set aside for seating

  • Portable picnic tables will once again be on our wish list 

  • Food Trucks $100 and Food Pop-up Vendors $75

• We will be offering Volunteer Vouchers at this event for a minimum of 4 hours of volunteering before, during, or after the event

  • must be signed up no later than October 1st to be included in our budget

  • $20 Volunteer Food Vouchers will once again be available and redeemable at select food vendors

• Vendors, Activities, Entertainment, and Sponsors/Non-Profit Groups will be grouped by category

• Handcrafted, or custom, merchandise will have preference over DS/MLM merchandise in the same product category

• We will create a list of locations for over night accommodations as our location is currently not offering camping spaces

• ALL Applications will open on January 1st, 2023 as previously planned and announced

• ALL Applications will close on October 15th, 2023 with payments due by the October 20th

• Advertisement of vendors will not begin until payment is received 

• Any fees, donations, or sponsorships need to be in by October 1st to be included on any printed material

• The Check-in Gate will not be accepting any payments and will not have a cash box. Period.

• Application Links are found above and will be active beginning January 1st, 2023.